Full Service Monthly Subscription

Compliance –

• Create Rechat transaction file.
• Prepare compliance documents in Rechat and send out for signatures.
  • Listing Agreement or Buyer’s Representation Agreement
  • IABS
  • Affiliated Business Arrangement Disclosure
  • Square Footage Disclosure (all square footage information must be provided by listing agent in order to do so)
  • Send Sellers Shield to Sellers for signature (if requested)
  • Request Survey and T47 (if listing agent says existing survey is available) for listings.
  • Determine applicability of MUD/WCID/ECAD and obtain any required documentation.
  • Send NTREIS Data Input form and Sotheby’s Amenities Sheet to listing agent to have seller complete. TC will partially complete these forms with information from previous MLS listings if available.
  • Request property romance and MLS description from listing agent.
  • TC will send paperwork to agent for review and signature prior to sending to client.
• Review signed documents for accuracy and completion.

Contract –

• Distribute copy of executed contract to all parties (clients, agent, escrow officer, lender)
• Send introductory email to all parties explaining Transaction Coordinator role in the transaction
• Serve as communication liaison between the lender, title company, agents, client (buyer/seller)
• Notify Office in Rechat to change status in MLS if we represent the Seller (Option, Pending, Sold)
• Create Rechat transaction file for buyers
• Upload all required documents to Rechat for review and approval
• Coordinate delivery of the earnest money deposit & option fee to title company for buyers (if requested)
• Send calendar invitations to agents and clients for all critical dates (if requested)
• Follow-up on critical dates for Option Period, Finance Approval, Survey, T-47, HOA, Initial CD
• Review contract & additional addenda for completion and accuracy; Obtain any missing initials/signatures
• Follow-up to buyer’s lender for the appraisal status, underwriting conditions, closing disclosure, final loan approval & closing documents
• Upload Amendments to contract into Rechat. (This service does not include negotiating or drafting Amendments)
• Obtain repair receipts (if applicable) & forward them to all parties prior to closing
• Follow-up on completion of CDA
• Provide list of home warranty companies to the buyer
• Reminder to turn on/off utilities
• Reminder to buyer’s agent to schedule Final Walk-Through
• Reminder to exchange keys and codes
• Schedule closing and notify all parties
• Order sign pickup post-closing
• Prepare a Just Sold Social Media Graphic using MLS image and text to agent to post

PLEASE NOTE:

• Some services may be unavailable for non-residential listings.
• Any Special Provisions verbiage must be provided by agent in writing and must be prepared by an attorney or the client.
• TEAMS app will be utilized for communication between BFSIR agent & TC’s. 
• If you have any questions or concerns regarding our services, please email us: [email protected]

• TC’s Can:
  • Write & facilitate amendments
  • Audit and assist with Rechat compliance
  • Pull CAD records
  • Facilitate acquisition of support documentation
  • Communicate with Sale Manager for compliance issues or concerns

Reminders for Agent:

• A La Carte services: Monday – Friday 9am – 6pm
• Full Service – Monday – Friday 9am – 6pm + same hours as weekend assistance, Saturday 9 – 5 and Sunday 12 -5

Transaction Coordinators do NOT have the ability to:

• Execute a contract
• Offer real estate advice
• Perform agent tasks, such as create CMAs
• TCs cannot activate MLS listings, post to social media accounts, initiate or facilitate concierge services, or facilitate payments or payment arrangements for 3rd party services.
• TCs cannot create social media collateral, captions for listing photographs, or process any other marketing requests until the listing is active in accordance with NAR rules and regulations.